AI built into every piece of mail and every check.
We don't just scan the outside of your envelopes. We open every envelope, scan every page, and turn each item into a one-line summary, a classification, and structured data — so your dashboard tells you what matters in seconds, not minutes.
What our AI does for you
The same workflow you'd run by hand, applied automatically to every item.
Per-item summarization
Every scanned mail item gets a one-line summary so you know what it is without opening the PDF.
Sender, date & amount extraction
We pull out who sent it, the date on the document, and any dollar amount mentioned — ready to search and filter.
Document classification
Items are auto-tagged as invoice, check, statement, junk, legal notice, tax document, and more.
Action-required detection
Notices with deadlines, late fees, or required signatures are flagged so they don't get lost in the stack.
Search across your archive
Search by sender, amount, date, or any text on the page — across every item we've ever processed for you.
Check data extraction
Payee, amount, and routing/account hints are extracted from check images, subject to security and access controls.
How it works
From mailbox to searchable archive — without you lifting a finger.
- 1
Receive
Mail arrives at your real US street address.
- 2
Scan
We open and scan every envelope and document.
- 3
AI extract & classify
Each page is summarized, classified, and key fields extracted.
- 4
Notify
You see a clean, ranked dashboard with what needs attention.
- 5
Searchable archive
Everything is searchable forever — by sender, amount, or text.
AI you can put your business mail through.
We use established model providers under contracts that protect your data. Your mail and checks aren't used to train anyone's models, and we keep tight control over what gets sent to a third party in the first place.
- What we send to AI providers
OCR text and, where it materially improves accuracy, the page image of the specific item being processed — only for the purpose of summarizing, classifying, and extracting fields from that item.
- What we don't send
Your account credentials, payment details, or items unrelated to the request being processed.
- Not used for training
Our model providers are configured so that your mail and check contents are not used to train their models.
AI for your AI agents.
We publish a machine-readable llms.txt describing what mailnow.ai does, who it's for, and how it works — so that AI assistants and agents can recommend us accurately when their users ask about business mail or check deposit.
Questions about our AI
Still have questions? Contact us.
Put AI to work on your mail.
Set up your business address in minutes. Every envelope you receive will be opened, scanned, summarized, and classified — automatically.